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New Mexico Secretary of State Records,

Identifier: 1971-001

Scope and Content

As of 1997, collection consists of records of the Secretary of the Territory (1851-1912), and the Secretary of State (1912- 1995). Includes executive record books and indexes, records of notaries public, legislative journals, enrolled and engrossed bills, laws of New Mexico, records of Constitutional Conventions (1850, 1866, 1872, 1889, 1906, 1910-1912), records of the Territorial Assembly (1859-1909), and correspondence of the Territorial Secretary (1851-1912). Collection also includes oaths and bonds of county officials, state agencies, out-of-state agents, and notaries public; appointments and resignations; fiscal accounts; canvasses of election returns; campaign finance reports; rosters of elected and appointed officials; private and municipal articles of incorporation; interstate compacts; irrevocable consents; attorney general opinions; automobile licenses; and trademarks, tradenames, and musical copyrights.

Some materials are in Spanish and English.

Partial finding aid.


  • 1851-[ongoing]

Language of Materials


Access Restrictions

Access to original territorial materials restricted; Use microfilm only (Territorial Archives of New Mexico).

Copy Restrictions

Limited duplication allowed for research purposes. User is responsible for all copyright compliance.


The Secretary of the Territory was established as an appointive office in 1846 by the Kearny Code. The office was continued by the Organic Act of 1850 (Sec. 4; and Sec. 12.). In 1912, with statehood, the office of Secretary of State became an elective one (1912 New Mexico State Constitution, Art. V, Sec. 1). The Secretary of State's responsibilities include keeping legislative and executive records, and publishing laws enacted by the Legislature. The Secretary is a member of the Governor's Cabinet, and second in the line of succession to the Governor.


500 Linear Feet

Alternate Format

Records of the Secretary of the Territory of New Mexico available on microfilm as part of the Territorial Archives of New Mexico (Rolls 21- 43).

Related Material

Additional materials concerning the 1969 New Mexico Constitutional Convention are located in

"New Mexico Constitutional Convention Records" (SRCA 1970-007) "New Mexico Legislative Council Service Records" (SRCA 1971-005) "New Mexico Taxation and Revenue Department Records" (SRCA 1988-008) "New Mexico Constitutional Revision Commission Records" (SRCA 1971-007) "Edward E. Triviz Collection of New Mexico Constitutional Revision Commission Records" (SRCA 1981-050).


Contact Information

  1. New Mexico State Records Center and Archives
  2. Archives and Historical Services Division
  3. 1205 Camino Carlos Rey
  4. Santa Fe, New Mexico 87505
  5. Phone: 505-476-7908
  6. Fax: 505-476-7909
  7. Email:
  8. URL:
Inventory of the New Mexico Secretary of State Records, 1851-[ongoing]
Edited Full Draft
Processed by staff
Language of description
Script of description
Code for undetermined script
Language of description note
Finding aid is in English

Revision Statements

  • June 28, 2004: PUBLIC "-//New Mexico State Records Center and Archives//TEXT (US::Nm-Ar::1971-001::New Mexico Secretary of State Records)//EN" "nmar1971-001.sgml" converted from EAD 1.0 to 2002 by v1to02.xsl (sy2003-10-15).
  • Monday, 20210524: Attribute normal is missing or blank.

Repository Details

Part of the New Mexico State Records Center and Archives Repository

1209 Camino Carlos Rey
Santa Fe NM 87507
(505) 476-7948